Start with our Event Organiser's Checklist to help you plan event preparation.
There are multiple ways to organize a Reprohack, depending on who is your target audience. Check the following flowchart or have a look at our 7 Reprohack Flavours Guide!
We have found that including short relevant talks can help break up the day and enhance the learning experience for participants. We recommend keeping talks short (up to 15min) and setting aside at least 10 minutes for questions and discussion after each. We've managed to include up to 3 talks in a 9am-5pm event in the past but for shorter events, we recommend 1-2 talks. This is not necessary and can be easier to organise for remote rather than in-person events but it is worth considering.
We are working on recording talks at any events we run to build up a library of videos organisers can use if that can't source speakers. If you have a short recorded talk you would like to make available, please get in touch!
You will need the relevant URLs when submitting your event (although you can always edit your event with this information at a later date)
Register your event on the ReproHack Hub. This will create a page for your event and place it on the ReproHack map.
When registering your event, the event decription is pre-populated with some general text in markdown format to act as a concise but informative landing page for your event. Feel free to edit and customise with any event specific details.
Additionally, once a valid registration is supplied, a registration button linking to that page will appear on your event page.
To potential authors. An event is always a good opprotunity to publicise to more authors and reach out to authors form specific domains, institutions, conference attendees or any other focus your event might have.
To potential participants.
Make use of social media. Twitter in particular can be a great way to advertise your event. Try to use relevant hash tags and ask your communities to spread the word. Feel free to include @ReproHack in any tweets and we'll happily retweet and signal boost!
Here are example markdown agenda templates for an in-person or remote event starting at 10am, ending at 5pm and including 2 short talks (approx 15mins) with 10mins for discussion after each. The remote event agenda includes indication of times when participants will be working in break-out rooms.
Feel free to use and customise these templates according to the timings of your event.
Note that the css table style applies a different styling to only the first column of the table.
| Time | Event |
|--- |--- |
| 10:00 | Welcome and Orientation |
| 10:10 | Ice breaker session |
| 10:20 | **TALK: [Speaker Name]: [Talk title].** |
| 10:45 | Tips and Tricks for Reproducing and Reviewing. |
| 11:10 | Select Papers, Chat and coffee |
| 11:30 | Round I of ReproHacking |
| 12:30 | Re-group and sharing of experiences |
| 12:45 | LUNCH |
| 13:45 | Round II of ReproHacking |
| 14:45 | Coffee break |
| 15:00 | Round III of ReproHacking - Complete Feedback form |
| 16:00 | **TALK: TALK: [Speaker Name]: [Talk title].** |
| 16:25 | Re-group and sharing of experiences |
| 16:50 | Feedback and Closing |
---
which will render to:
Time | Event |
---|---|
10:00 | Welcome and Orientation |
10:10 | Ice breaker session |
10:20 | TALK: [Speaker Name]: [Talk title]. |
10:45 | Tips and Tricks for Reproducing and Reviewing. |
11:10 | Select Papers, Chat and coffee |
11:30 | Round I of ReproHacking |
12:30 | Re-group and sharing of experiences |
12:45 | LUNCH |
13:45 | Round II of ReproHacking |
14:45 | Coffee break |
15:00 | Round III of ReproHacking - Complete Feedback form |
16:00 | TALK: TALK: [Speaker Name]: [Talk title]. |
16:25 | Re-group and sharing of experiences |
16:50 | Feedback and Closing |
| Time | Event |
|--- |--- |
| 10:00 | Welcome and Orientation |
| 10:10 | Ice breaker session in groups |
| 10:20 | **TALK: [Speaker Name]: [Talk title].** |
| 10:45 | Tips and Tricks for Reproducing and Reviewing. |
| 11:10 | Select Papers, Chat and coffee |
| 11:30 | Round I of ReproHacking (break-out rooms) |
| 12:30 | Re-group and sharing of experiences |
| 12:45 | LUNCH |
| 13:45 | Round II of ReproHacking (break-out rooms) |
| 14:45 | Coffee break |
| 15:00 | Round III of ReproHacking (break-out rooms) - Complete Feedback form |
| 16:00 | **TALK: TALK: [Speaker Name]: [Talk title].** |
| 16:25 | Re-group and sharing of experiences |
| 16:50 | Feedback and Closing |
---
which will render to:
Time | Event |
---|---|
10:00 | Welcome and Orientation |
10:10 | Ice breaker session in groups |
10:20 | TALK: [Speaker Name]: [Talk title]. |
10:45 | Tips and Tricks for Reproducing and Reviewing. |
11:10 | Select Papers, Chat and coffee |
11:30 | Round I of ReproHacking (break-out rooms) |
12:30 | Re-group and sharing of experiences |
12:45 | LUNCH |
13:45 | Round II of ReproHacking (break-out rooms) |
14:45 | Coffee break |
15:00 | Round III of ReproHacking (break-out rooms) - Complete Feedback form |
16:00 | TALK: TALK: [Speaker Name]: [Talk title]. |
16:25 | Re-group and sharing of experiences |
16:50 | Feedback and Closing |